Virtual Executive Assistant to the CEO Job at Imperative Recruiting, Houston, TX

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  • Imperative Recruiting
  • Houston, TX

Job Description

We are seeking a highly proactive, solutions-oriented, and strategic  Part-Time Executive Assistant to support a dynamic entrepreneur managing multiple businesses, including a recruiting agency, virtual assistance agency. The ideal candidate thrives in fast-paced start-up environments, demonstrates exceptional organizational skills, and is comfortable managing up and having a collaborative partnership with the executive they are supporting.

Key Responsibilities
  • Administrative Support :

    • Manage calendars, appointments, and meetings across multiple businesses.
    • Draft, proofread, and edit emails, documents, and presentations.
    • Maintain and organize files, records, and contact databases.
  • Operational Assistance :

    • Coordinate tasks and workflows between the entrepreneur and team members.
    • Oversee the timely completion of projects and track progress.
    • Streamline operational processes to improve efficiency.
  • Recruitment and Onboarding :

    • Assist in sourcing, screening, and onboarding candidates for the recruiting agency.
    • Maintain a talent database and contribute to creating a positive candidate experience.
  • Client and Partner Relations :

    • Act as a liaison between the entrepreneur and clients, vendors, or partners.
    • Schedule and prepare materials for client meetings and presentations.
  • Diversity and Inclusion Advocacy :

    • Ensure diverse perspectives are represented in hiring, project execution, and client interactions.
    • Support initiatives to create an inclusive workplace environment.
  • Problem-Solving and Decision-Making :

    • Identify challenges and propose actionable solutions to the entrepreneur.
    • Anticipate needs and proactively address them before they arise.
Qualifications
  • Proven experience as an executive assistant, virtual assistant, or in a similar role.
  • Strong organizational and multitasking skills, with the ability to manage competing priorities.
  • Excellent written and verbal communication skills.
  • Proficiency in productivity tools such as Google Workspace, Microsoft Office, and project management platforms (e.g., ClickUp, Asana, or Trello).
  • Demonstrated commitment to diversity, equity, and inclusion in professional settings.
  • Ability to work independently with minimal supervision while maintaining accountability.
  • High level of discretion and confidentiality.
Preferred Skills
  • Experience in recruitment or human resources.
  • Knowledge of virtual assistance best practices.
  • Familiarity with CRM tools and talent management systems.
  • Background in supporting entrepreneurs or small businesses.
Work Hours and Compensation
  • Hours : Part-time, 5–15 hours per week to start with flexibility to accommodate varying schedules.
  • Compensation : $20-$30/hour
  • Terms: Part-Time W2 Employee - Ability to accrue PTO
  • Location : Hybrid - Candidates located in the Houston, TX area are highly preferred to meet in-person occasionally. 90% of the role will be remote. Fully remote candidates will be considered. 

Job Tags

Part time, Work at office, Remote work,

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