Executive Office Administrator Job at Napa Institute, Washington DC

VWtlWDlNbm5sb0JLS0VmOUcxNkx4cVVaRWc9PQ==
  • Napa Institute
  • Washington DC

Job Description

Executive Office Administrator Salary Range: $65-75k Position Summary The Napa Institute seeks a mission-driven, highly organized Executive Office Administrator to support the daily operations of the President's Office and the Washington, D.C.-based executive hub. The Administrator will also assist in helping the efficient operations of the Institute more generally. This position combines executive-level administrative support with office management, logistics, planning, and budget coordination. The ideal candidate is a polished and proactive professional who thrives in a fast-paced, high-profile environment and is passionate about advancing the Catholic mission in the public square. Work Environment

  • This position is based in the Napa Institute's Washington, D.C. executive office.
  • Occasional travel to Napa Institute events or meetings outside the D.C. area may be required.
  • Flexibility for evening or weekend hours during major events or special projects.
What You Will Accomplish Executive Support
  • Provide high-level administrative support to the President and executive leadership, including coordination work relating to ongoing projects and meetings.
  • Manage the President's calendar, schedule meetings, and coordinate travel logistics.
  • Prepare and manage confidential correspondence and meeting materials.
  • Serve as liaison for external partners, Church leaders, and mission-aligned organizations.
Office & Operations Management
  • Oversee the day-to-day operations of the Napa Institute's Washington, D.C. office, and ensure adequate coordination with the Irvine, CA office.
  • Maintain a professional, welcoming, and mission-reflective office environment.
  • Coordinate with vendors, facility services, and technology providers as needed.
  • Manage supplies, branded materials, and hospitality resources for guests and meetings.
Event & Planning Support
  • Assist in the planning and execution of leadership gatherings, board meetings, and strategic events.
  • Coordinate logistics for visiting dignitaries, clergy, and guests of the President.
  • Support scheduling, planning, and execution of Napa Institute initiatives and events nationally as needed.
Budgetary & Administrative Oversight
  • Monitor and track administrative expenses and support monthly financial reconciliation.
  • Process invoices, reimbursements, and maintain organized administrative records.
  • Support reporting and documentation processes in collaboration with the finance team.
  • Help to develop profit and loss projections and related tracking
What You Will Bring
  • 3-5 years of experience in executive assistance, office management, or operations.
  • Excellent organizational and communication skills.
  • High proficiency in Microsoft Office, Google Workspace, and online scheduling tools.
  • Familiarity with budgets, budgeting tools, and budget tracking
  • Professional discretion, poise, and attention to detail.
  • Ability to manage multiple projects with focus and flexibility.
Great If you have
  • Practicing Catholic with a deep appreciation for the Napa Institute's mission.
  • Experience working with nonprofit or faith-based leadership in a fast-paced setting.
  • Familiarity with event logistics, donor communications, or Catholic apostolates is a plus.
  • Strong relational skills and a team-oriented, service-driven mindset.
We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type that would be protected by federal, state, or local laws for an organization of the Napa Institute's type. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Tags

Full time, Work at office, Local area, Weekend work, Afternoon shift,

Similar Jobs

Cfra

Technology Equity Research Analyst Job at Cfra

 ...We are seeking an equity research analyst to join our forensic accounting team and cover U.S. and European listed public companies in the technology sector. The analyst will conduct and publish forensic accounting focused research on specific companies and sub-industries... 

Boys Lie

Design Intern Job at Boys Lie

 ...We're hiring a Design Intern for our Los Angeles office! Duration:May 2025 - August 2025 Minimum Commitment:2-3 days or 10-15 hours / week Boys Lie is looking for a Design intern to join our team working in Marina Del Rey, CA. This candidate is a self-starter... 

Health Advocates Network - Allied

Travel MRI Technologist - $2,221 per week Job at Health Advocates Network - Allied

 ...Health Advocates Network - Allied is seeking a travel MRI Technologist for a travel job in Murfreesboro, Tennessee. Job Description & Requirements ~ Specialty: MRI Technologist ~ Discipline: Allied Health Professional ~ Start Date: 05/26/2025~ Duration: 1... 

PetSitter.com

Pet Sitter Wanted - Someone To Feed My Shy Cat Once A Day. Job at PetSitter.com

My cat waffles is a big chicken, so you may only see a tail as she hides under the bed! I need somebody to give her some wet food, scoop litter and possibly bring in the newspaper once a day, usually for 2-5 days in a row. It should only take about 15 minutes.Please visit...

Neptune Nursery

Assistant Manager for Plant Nursery Job at Neptune Nursery

 ...comfortable working outside and/or in different weather conditions. The office is outside. This job requires weekends. Neptune Nursery in Palm City is looking for an assistant manager who has experience working in the nursery business. This individual must have...